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Join a dynamic team with a passion for international education

CURRENT OPEN POSITIONS AT ACM-IAU

Housing and Student Activities Assistant
Assistant Accountant

Business Professor & Internship Coordinator
Administrative Intern



HOUSING AND STUDENT ACTIVITIES ASSISTANT

Location: This position is based in ACM-IAU's campus in Aix-en-Provence, France (in person). 


Job Duties
Working in the Office of Student Life and reporting to the Dean of Students, t
he overall function is to participate in and assist students, together with the Student Life Staff, to get set up in their student lodging, whether with local host families or in student residence apartments; to help students adapt to life in France; and to participate and help organize student cultural activities.
 

Administrative
assistance - 30%
 
  • Preparation and updating of program documentation concerning security, life in France, and student dossiers 
  • Daily interaction and responsiveness to students (including support for health issues) 
  • Assisting program directors according to need (reports, events, inventory) 
  • Other tasks as assigned 
Student Housing - 50% 
  • Recruiting local host families 
  • Scouting student residence apartments 
  • Placing students in housing assignments before their arrival 
  • Helping students get set up with host families 
  • Helping students to get set up in independent apartments 
  • Helping students to adjust to living with French hosts 
Together with colleagues, implement and oversee cultural programming for student life - 20% 
  • Help prepare excursions to different areas in the region 
  • Participate in excursions (2-3 per semester) 
  • Organize outings in Aix and in-house events: cultural activities of the local community, evening gatherings. 
  • Help students in the practical aspects of their life: telephone, bus passes, doctor visits 
  • Participate in student orientation (presenting to students skills on living in a French home, nightlife, adjusting to daily life in France) 
Qualifications 
  • Licence, B.A. or the equivalent 
  • Fluent in French and English 
  • Experience working with students 
  • Familiarity with the American university setting, experience in that setting a plus 
  • Excellent interpersonal communication skills 
  • Able to work with diverse groups 
  • Strong organizational skills and ability to prioritize tasks 
  • Dynamic, team-player with a deep knowledge of France 
  • Computer and internet skills (Microsoft Office tools, Word, Excel, Power Point, social media) 
Conditions of employment 
  • Full-time, 35 hours/week 
  • Possibility of working on some weekends (excursions) and in the evening (cultural events) 
  • Occasional weekend on call 
  • Must be authorized to work in France 
  • Trial six-month contract (CDD) with possibility of CDI 
  • Start date: May 6, 2024. 
Compensation: Approximately 25,000 Euro Annual Gross Salary 
 
How to apply
Interested applicants should send a CV and cover letter in French and in English, and two references to Hakima Thomas, Assistant Director of Administration, at the following address: hakima.thomas@iau.edu.
 
Deadline for applications: March 11, 2024 
Job interview: March 21-27, 2024 



ASSISTANT ACCOUNTANT

Reports To: CFO
Direct Reports: None
Status: Non-Exempt/Hourly
Location: This position is based in ACM’s U.S. Office of Admissions in San Diego, California (in person)

Job Purpose
The Assistant Accountant is responsible for overseeing the daily operations of the office, including communicating with staff, implementing policy to enhance employee productivity, and responsible for general accounting activities. This role collaborates closely with all staff with a focus on our financial alignment effort and contributes to a growth-oriented team and building trust-worthy relationships. 

Key Responsibilities

Provides a variety of duties, including but not limited to the following: 

  • Digitizing office mail and notifying appropriate staff for action items. 

  • Processing office accounts (e.g., Property Management Company, Cox, Amazon). 

  • Recording financial transactions; 

  • Reviewing business expenses.

  • Processing accounts payable. 

  • Undertaking various accounting tasks within a team based environment. 

  • Procurement of office and IT supplies. 

  • Assistant to the CFO and other finance personnel. 

  • Other duties as assigned. 

Travel Expectations
None

Qualifications and Requirements
  • Bachelor’s degree in business administration, finance, accounting, or related field. 
  • No experience necessary. Fresh graduates are encouraged to apply. 
  • Attention to detail; maintain confidentiality; effective problem-solving skills; results-oriented; strong organization abilities; strong interpersonal and communication skills; and ability to follow through with assigned tasks. 
  • Excellent working knowledge of Microsoft (MS) Office, including MS Word and MS Excel.  
  • Must be authorized to work in the United States on a full-time basis. 

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the responsibilities of this role, the employee is frequently required to sit and talk, hear, or see. The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to focus. Repetitive use of a keyboard at a workstation.


Compensation package

  • Salary range: $22.00 - $28.00 per hour, the equivalent of $45,760 - $58,240 per annum, excluding benefits. 
  • Robust benefits package including:
    • Major medical insurance (employee premiums covered at 100%)
    • Health Savings Account (with maximum employer contribution allowed by IRS)
    • 403(b) retirement plan including 7% company contribution (employee contribution voluntary)
    • Group insurance including vision, dental, life, and disability (employee premiums covered at 100%)
    • PTO including three weeks of vacation, 10 holidays/personal days, with sick days included

Interested individuals should submit a cover letter, CV, and contact information for two references (who will not be contacted without the candidate's permission) to Emile Lamah, CFO,  at emile.lamah@iau.edu No phone calls, please.


 BUSINESS PROFESSOR & INTERNSHIP COORDINATOR 

Experience: Experience teaching Business, Management, or related subjects at all levels. A minimum of three years teaching in American-style education programs required. Experience in U.S. higher education preferred. Private sector experience desired. Experience managing internships desired.  Interdisciplinary teaching experience desired.
Must be authorized to work in France on a full-time basis.

Education: PhD or Terminal degree desired.
Language: English fluency required; advanced or expert proficiency in French required.
Job Description:
Business Professor & Internship Coordinator - Internship and Custom Business Programs:

Teaching: Coordinator will teach a variety of business and management classes, to include an internship course. Will teach the equivalent of between 6 and 8 courses per academic year, including short intensive travel programs. 

Coordination: Under guidance and responsibility of the Dean, the coordinator will:
  • Be responsible for the organization, coordination and management of business, NGO and public institution internships for ACM study abroad and degree students, to include pre-arrival assessment, placement and evaluation of students, and oversight of internships. 
  • Be responsible for leading the recruitment of companies for the ACM Internship program.
  • Actively assist in curating and contributing to the business components of custom-led programs.
  • Create and lead interdisciplinary learning activities that promote the College’s engagement with partners (locally and globally).
  • Serve as an advisor and mentor for between 4 and 6 ACM students (graduate and undergraduate).
The coordinator reports to the Dean of the School of Business and International Relations.
Other tasks as required, according to the needs of the School of Business and International Relations and ACM/IAU.

Compensation: Competitive salary

Start Date: January 2024

How to Apply
Interested individuals should submit a cover letter, CV/resume, and contact information for two to three references to Mrs. Hakima Thomas, Assistant Director of Administration, at hakima.thomas@iau.edu.


ADMINISTRATIVE INTERN - U.S. OFFICE OF ADMISSIONS

Position Description 
This is a great opportunity for students to gain work experience in an international education environment. The position offers the opportunity for interns to develop valuable skills in professional correspondence, data management/file organization (physical and digital), data reporting, website editing and development, and more. An Administrative Intern can expect to work in a fast-paced, detail-oriented, and goal-driven work environment while playing an integral role in the daily administrative needs of each area of the U.S. Office of Admissions and Alumni Affairs, including admissions, custom programs, marketing, academic affairs, custom programs, and alumni affairs. A successful candidate is highly motivated, self-driven, detail-oriented, and reliable. As part of this position, the Administrative Intern will be assigned to conduct a variety of ongoing tasks and projects including but not limited to the following:  
  • Handling office tasks, such as managing office mail and digital documents, document scanning, transcribing minutes from meetings, setting up for meetings, and reordering supplies.  
  • Answering phone and email inquiries in order to route them to the appropriate party. 
  • Using ACM-IAU’s proprietary databases and data management systems to generate reports, create and edit presentations, perform course programming for each term, activate registration/applications for each term, and conduct research. 
  • Greet and assist visitors. 
  • Complete tasks related to academic affairs, including support with catalogue revisions/review and syllabi management 
  • Maintain polite and professional communication via phone, e-mail, and mail. 
  • Anticipate the needs of others in order to ensure their seamless and positive experience. 
  • Perform data entry/upload and data organization tasks using various web-based platforms/databases (while handling sensitive and/or confidential information) in order to support the study abroad and degree-seeking advising teams in their day-to-day responsibilities.  
  • Processing, downloading, scanning and filing the office mail. 
  • Auditing and updating the ACM and IAU websites and outward-facing marketing materials/sites to ensure accuracy of information and make needed enhancements. 
  • Reviewing and updating ACM-IAU’s internship placement lists in graphic design software (i.e. Canva) as needed based on placement opportunities. 
  • Support the ACM-IAU team in various day-to-day advising tasks. 
  • Additional duties and responsibilities may be assigned as necessitated by business needs.
Qualifications & Requirements
  • Currently enrolled in a college or university program.  
  • Must be able to work 10-15 hours per week on site in ACM-IAU San Diego Office 
  • Proficiency in Microsoft Excel, Word, and other MS Office software.  
  • Strong attention to detail and a commitment to meticulous record-keeping.  
  • Exceptional organizational skills and the ability to manage multiple responsibilities.  
  • Self-starter with the capability to work independently and take initiative.  
  • Outstanding written and verbal communication skills.  
  • Reliable internet connection and access to necessary software/tools for remote work when needed. 
  • Friendly, welcoming, detail-oriented, collaborative, and highly organized 
  • Candidates must show an interest in international education (E.g. International Affairs, Study Abroad, Educational Travel) 
  • Ideally, have participated in a study abroad experience, preferably with ACM-IAU  
Desirable Qualifications (Not Required)  
  • Previous experience in an academic setting or a related field. 
  • Strong analytical skills and the ability to extract insights from data. 
  • Familiarity with academic software or learning management systems. 
  • Previous experience with curriculum and assessment support 
  • A passion for international education and cultural exchange. 
  • Language Skills: Ability to read and understand French and/or Spanish is a plus but not mandatory. 

Start Date: Monday, January 30, 2024 or as soon as possible thereafter

Hours per week: 10-15 

Compensation: $18 per hour. There are no benefits available with this position.

How to Apply
Applicants should send a resume, cover letter, and two references to Parker Henry at parker.henry@iau.edu.


ACM-IAU’s U.S. Office 
will provide you with the necessary training and resources to accomplish the tasks. 
 

ACM-IAU’s U.S. Office is open from 8:30am – 5pm PT, Monday – Friday. This position will be on-site at ACM-IAU’s Mission Valley office location in San Diego.




Interested in teaching at IAU for a semester
 or academic year?


IAU is always interested in qualified teaching professionals able to work in France and/or Spain and teach in English. For teaching opportunities in Aix-en-Provence, France, please contact Dr. Garett Heysel, Provost of ACM. For teaching opportunities in Barcelona, Spain, please contact the Dean of International Programs (Spain & Italy) & Barcelona Center Director Dr. Ignasi Perez. For teaching opportunities in Madrid, Spain, please contact Center Director Marisol Garcia

The American College of the Mediterranean, with IAU as its study abroad institute, is an equal opportunity employer committed to creating an inclusive environment for all employees.