Careers at IAU & ACM

Open Positions
Assistant Dean of Admissions and Alumni Affairs
University Relations Internship

Job Purpose - Provide leadership for and management of IAU-ACM’s U.S. Office of Admissions and Alumni Affairs including staff development, program planning, marketing, recruitment, budget oversight, and alumni relations and development. With the addition of degree programs through IAU's subsidiary, The American College of the Mediterranean (ACM), this position will play a vital role in moving forward the mission of both institutions. 

IAU welcomed its first class of study abroad students to Aix-en-Provence, France in 1957 and in the years since has become a staple of education abroad. Most recently, ACM was founded and began enrolling students in its master's programs in 2015. Undergraduate programs soon followed, and ACM now offers six master's programs and 15 undergraduate bachelor's majors with 18 available minors. The Assistant Dean position will lead IAU-ACM in enrolling both study abroad and degree-seeking students in its programs in France, Spain, and Morocco throughout the academic year.

Minimum Requirements - To be considered for the position, candidates must possess the following:

• Ten years of work experience coordinating or directing international programs, including five years of supervisory work experience
• Supervisory experience in a complex program environment leading a team of five or more counselors/advisors
• Language skills: Advanced reading, writing, and verbal skills in one or more of the following languages: French, Spanish, Arabic
• PhD in International Education Administration or related field
• Experience living and/or working internationally
  
  

Description of Duties and Tasks - Essential duties and responsibilities include the following:

• Ability to travel to and represent IAU-ACM’s programs at regional and national conferences
• Ability to visit and oversee operations at IAU-ACM’s campuses in France, Spain, and Morocco
• Facilitate development and implementation of admissions policies/procedures for IAU-ACM’s programs
• Along with IAU-ACM’s President and Dean of Admissions, develop and execute a comprehensive marketing and admissions strategy for IAU’s study abroad programs and ACM’s degree programs
• Direct and manage the U.S. Office of Admissions including recruitment strategies
• Provide oversight of financial aspects of the office including budgets, expense reports, and reimbursements
• Hire, supervise, train, mentor, develop, and evaluate U.S. Office of Admissions staff
• Assist the Dean of Admissions with institutional partnership development and enhancement efforts
• Oversight of IAU-ACM’s print and online publications strategies
• Establish and maintain professional networks with related international education organizations and agencies
• Collaborate with IAU-ACM colleagues abroad as required
• Provide oversight for IAU’s alumni events including regional receptions
• Bring innovation to IAU’s alumni donation strategies
  
  

Knowledge - Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Current issues and best practices relating to international education
• International program planning and development
• Study abroad program structures, marketing, and admissions practices
• Information systems necessary to support staff, student, and partner needs and requirements
• Supervisory principles, practices, and methods
• Knowledge of the US and international higher education systems
  
  

Skills - Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Effectively use interpersonal and communications skills, including tact and diplomacy, and work with individuals from different cultures
• Effectively use organizational and planning skills with attention to detail and follow through
• Facilitate memorandums of agreements
• Collaborate and network with partner and prospective partner institutions
• Make professional public presentations
• Prepare budgets and monitor the disbursement of funds
• Effectively supervise, lead, mentor, and delegate tasks and authority
• Maintain confidentiality of work-related information and materials
• Establish and maintain effective working relationships
• Demonstrate proficiency in using standard office software applications
  
  

Physical Requirements

• Occasional lifting of objects up to 10 pounds
• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling
• Work is performed in a standard office environment
  
  

 Safety

• Supervise safe operation of unit
• Facilitate safety inspections
• Take reasonable and prudent actions to eliminate identified hazards
• Ensure employees receive appropriate safety training and foster a workplace safety culture
  
  

 Compensation package

• Competitive salary commensurate with experience
• Benefits include major medical insurance, Health Savings Account, 403(b) retirement plan, vision, life, and disability insurance
• Vacation and sick days included
  
  

Application Process - Interested individuals should submit a cover letter, CV, and contact information for two references to Kurt R. Schick, Dean of Admissions and Alumni Affairs, at kurt.schick@iau.edu. Full consideration will be given to complete applications received by February 18, 2019. The position will remain open until filled with the ideal start date of March 1, 2019. No phone calls, please.

Job Summary: Work with the university relations team to help facilitate the partner management and development process. You may be assigned to a specific job, such as working on market research, phone banking, updating existing records, or fulfilling material requests. Additional tasks will be assigned as needed. Each project is very important and neither greater nor lesser than any other task. Your assignments will be varied in frequency and level of difficulty but please remember each is VERY important.

About IAU: The mission of the Institute for American Universities (IAU) is to provide excellence in international education, inspire intercultural awareness, and prepare students for success in a global community through the study of European and Mediterranean history, languages, cultures, and contemporary issues. IAU has academic campuses in France, Spain, and Morocco where students can study for a semester, summer, or January Term. IAU’s degree-granting branch, The American College of the Mediterranean (ACM) is based on the Aix-en-Provence, France campus and offers both bachelor and master’s degree programs.

IAU’s U.S. Office oversees student enrollment, partner relations, and program development and is based in San Diego, CA. There are five full-time staff members and one part-time member based in the U.S. Office with whom the University Relations Intern will work closely, in addition to IAU’s President and CFO who frequently work from San Diego, and four more full-time team members who work remotely from across the U.S.

Characteristic Job Tasks and Responsibilities:

1. Assists with the maintenance of the partner database (Salesforce)
2. Contributes to streamlining processes and procedures
3. Supports tracking and uploading of pending university agreements
4. Audits partner websites to ensure IAU information is up to date
5. Maintains regular inventory of marketing materials and IAU/ACM merchandise
6. Prepares mailings for study abroad fairs and custom requests

Knowledge, Skills, Abilities, and Personal Characteristics:

• Strong Microsoft Word, PowerPoint, Excel and Outlook capabilities
• Verbal and written communication skills
• Interpersonal/human relation skills
• Ability to organize time, projects, and details
• Competency in internet research
• Ability to maintain confidentiality

Preferences: Schedules will be coordinated according to your availability. We prefer that you work in increments of no less than three hours. Our office is open from 8:30am – 5:00pm, Monday through Friday in Mission Valley, San Diego.

Compensation: $11 per hour for up to 20 hours per week

Application Process:

• Deadline: Rolling 
• Please submit a resume and cover letter to IAU's University Relations Manager, Ms. Kate House.